Select an object to create from the Object Type list.ĥ. From the Ribbon, under the tab Insert, within the group Text, click Object. Place the mouse cursor where you want to create the object.Ģ. You can then store your files within the OneDrive folder on your computer which will automatically sync to the OneDrive server.Īn alternative to OneDrive would be Dropbox which offers similar features and functionality.While inserting a file (such as Word, Excel, PowerPoint, PDF, image, etc.) as an object into a Word document, you can either create a new or use an existing file.Ĭreate a new file and insert as an objectġ.
It basically is Microsoft’s free home-user alternative for SharePoint and OneDrive for Business. OneDrive for instance is such a service and is also free. If sharing/synching is not directly a priority but easy access is, creating a link to the file or folder location can be done in the Shortcuts Navigation.Īnother alternative would be to use Cloud Storage to save, sync or share your files with other people or devices.
This will probably be your first choice alternative if your corporation has deployed SharePoint, OneDrive for Business and/or Microsoft Teams, and you require remote access to the files on multiple locations/devices or easy sharing capabilities. Now the focus for it has changed to support connecting to SharePoint Libraries, Site Mailboxes, Microsoft 365 Groups and Microsoft Teams. Original support for this feature goes back to the time that Public Folders were being used as Document Repositories (in some organizations, this is still the case). While you can get them in the folder, you’ll first need to unblock them before you can access them again. The same file types that are being blocked as attachments are also blocked when they are stored directly in your mailbox, Public Folder or pst-file.
You might want to avoid this when you are on an expensive wireless connection. Also, if the folder isn’t being cached, files will get downloaded completely again the next time that you select it. There is no such thing as header support for file, so if the first file is 100MB and you are on a slow remote connection instead of on a fast local LAN… you may need to wait a long time. If the file is being stored in a folder that is not being cached (for instance a Public Folder which is not a favorite), then even small files can cause Outlook to hang as it first need to be downloaded completely before Outlook will return to a responsive state again. Non-cached folders and large files could cause Outlook to hangĪs the first file is automatically opened, large files could cause Outlook to hang. If this is a file, it will be opened or even previewed when an appropriate previewer is installed. Upon selecting a folder, the first item will be automatically selected. Placing a file in your mailbox which goes beyond this limit will not be uploaded or synched and will cause send/receive errors. Īny message/attachment size limit that has been set by your system administrator also applies to files placed directly in your mailbox.Creating a new root folder called “File Repository” might be convenient. Doing so will create a new message with that file attached. You cannot directly drag & drop files into your Inbox folder. Depending on your situation, these could be only minor inconveniences to you. Store them directly in your mailbox but it is not always a wise thing to do.Īside from the obvious downside that your mailbox size would increase, there are a couple of other downsides you should be aware of. You can drag and drop files from Explorer into Outlook to conveniently Still, it would be wise to consider alternatives first and be aware of the downsides if you intend to use it. However, if you “live” in Outlook, it is a great feature to take advantage of to keep specific files easily available, especially when you use an Exchange or IMAP account and access your mailbox on multiple systems the files are synced as well. Keep in mind Outlook isn't a file system and keeping the files directly "on disk" is more efficient in terms of storage. This is a supported feature but the reason for usage might be questionable. Basically this would allow me to use Outlook as a single storage location for as long as I have space in my mailbox, instead of saving these files separately in Explorer.Īre there any downsides to this method and is this actually even supported by Microsoft? I just noticed that I could drag & drop files (doc, docx, xls, pdf, png, etc.) directly into Outlook folders.